A business huddle room is a great space to have for conferencing with a small team, especially if you need the quiet space to connect with employees or clients who aren’t physically present. Since there are many technology options that you could potentially include in a huddle room, you may need some guidance from an audio video company to choose the right equipment. Here are some general tips on planning a system that is both affordable and useful. 

Start Small

You may be tempted to wow your employees with a brand new space that’s packed with up-to-date technologies and features. But in all likelihood, most of your employees will keep it simple and only use a few of those pieces of equipment most of the time. To save money without losing a lot of functionality, ask your audio video company to start with a basic installation package that includes your basic needs, such as teleconferencing capabilities or projectors. If your team has specific needs that aren’t being met later on, that’s the time when you can consider adding advanced features. 

Audit the Electrical Space Before You Plan

Your huddle space’s AV planning will rely heavily on what the space can already do. There are power capacities to consider, since adding high-powered AV equipment to an outlet extension probably isn’t a good idea. If you need a higher capacity, you might need to use cabling to connect the wires directly to an additional outlet (rather than splitting your usage of a single outlet that’s already in the right room). Adding additional power outlets to the room is another thing to consider with your electrician. No matter how you slice it, the cost of adding extra power to the room can quickly add up; consider these costs in your budget before you start choosing extra equipment. 

Find Models that Are Easy to Use

Finally, as you choose your equipment, make sure that it will be easy to use for everyone involved. When new employees are trying to use your projector, will there be a lot of frustration in getting it set up? If you need to give clients directions for calling into a teleconference or video conference, how many steps will it take? Consider how people will actually use the technology, and whether it will fit conveniently into the busy workday. This ties back to creating a system that is modest in features but packed in usability. 

For more tips, contact a company like ESP Media Productions Inc.